Intranet Development

Objective

Intranet as channel for internal needs of communication, a channel for shared secure data in central databases, and a channel for management and dialog in business processes with further possibilities to organize and share relevant portions of these information and data locally and nationwide. A well structured intranet should be easy to use with consistency in the structure and design. It should serve as a two ways information channel for management information and decisions; staff support in the day to day business providing directives, guidelines etc for the business processes; and introduction of new procedures, tools etc. With information structure making it easy to find and use information, e-office supply automation of every day work. Development and implementation of the Intranet through development of Strategy and Action Plan for full scale introduction in the RGA should ascertain sustainability.

The three main objectives of the Intranet are:

• Leadership and management
• Production support
• Information and communication

In order to achieve these main goals, the following must be implemented:

• Adequate, comprehensive Intranet access in all levels of the RGA.
• Support tools during the execution of daily activities within an e-office, connected with Intranet as an entry point (for all software packages), and standardized work environment for internal use, with central and local content.
• Implementation of management procedures. All of the employees should be informed via the Intranet. Applications that are currently being processed should be monitored via the Intranet. Current legal regulations will be published and accessed via the Intranet. Workflow management should be done via the Intranet.
• Projects such as the Real Estate Cadastre should use the Intranet for the purposes of user communication.
• Intranet access to all of the centralized geographic information and registers.
• Information is produced and stored only once.

Quantitative and qualitative outcomes with indicators

• Project analysis for sub-project, budget and schedule for the full-scale intranet to be used in the whole RGA
• Description of the structure corresponding to the three objectives; Leadership and management, Production support and Information and communication
• Quality of accessibility according to Web Content Accessibility Guidelines from W3C
• Number of staff (female and male) in RGA offices trained in use of Intranet; management, editing and maintenance of the system
• Intranet system specified, tested, documented and implemented with operators’ manuals etc. Minimum 970 PC’s have Intranet as starting page
• Guidelines for established organization responsibilities and authority for the use and management of the Intranet

Approach and methodology

• Support in development of Strategy and Action Plan for development and implementation of the full scale Intranet in the RGA.
• Support in conceptual and technical requirements and methods.
• Support in development of training program for staff at the RGA offices and program for user involvement.
• Support in implementation in a maintenance model and main activities.
• Support in methods for user involvements in purpose to investigate their situation and needs and support in methods for measure benefit.